Etifor is committed to the responsible management, use, and protection of personal data. This Privacy Policy describes our practices in connection with the information that We collect from You.
WHO PROCESS MY PERSONAL DATA?
Etifor Srl Società Benefit, with registered office at Piazza Alcide De Gasperi 41, 35131 Padua (Italy); e-mail: privacy@etifor.com.
WHAT PERSONAL DATA DO WE PROCESS?
If You are a USER of this website:
navigation data (as better specified in our Cookie Policy);personal and contact data included in communications voluntarily submitted through the dedicated sections of the website. Additionally, if you choose to respond to surveys/tests possibly sent by the Data Controller and/or available on the website, we will also process the information included in your responses.
In You are a JOB CANDIDATE:
name and surname, date and place of birth, address, contact data, information on the profession, qualifications, language skills, education and any other data shown on your CV (including photos),videos and cover letters where voluntarily submitted via “Work with Us” Section.
In the application’s evaluation phase We do not need to process particular/“sensitive” data that may reveal your racial or ethnic origin, religious or philosophical beliefs, political opinions, trade union membership, genetic data, biometric data, data relating to health or sexual life or sexual orientation, nor data relating to criminal convictions or offenses, unless you feel it’s relevant or necessary pointing out some of these particular details for a better evaluation of your application.
If You are a CLIENT:
some identification data, such as name and surname, tax code, contact details, job title / qualification. Additionally, if you choose to respond to surveys/tests possibly sent by the Data Controller and/or available on the website, we will also process the information included in your responses.
If You are a SUPPLIER (including contractors and external professionals):
some identification data such as name and surname, tax code, contact details, job title / qualification, bank details.
FOR WHAT PURPOSE DO WE PROCESS YOUR DATA and HOW LONG DO WE KEEP YOUR DATA?
We process the NAVIGATION DATA:
- to allow You to use the web services.
- (with your consent only) to obtain statistical information on the use of the website.
- (with your consent only) to provide You with relevant ads and marketing campaign.
These data are kept for the time strictly necessary to achieve such purposes. More information is available in our Cookie Policy.
We process USERS personal data:
- to respond to any of your voluntarily submitted requests. Your data is kept for the time strictly necessary to respond to your request;
to allow the Data Controller to conduct surveys that the user has voluntarily and optionally agreed to participate in, and to manage activities related and instrumental to the implementation and execution of the survey. The data (if not anonymous) will be retained only for the period necessary to carry out the survey organized by the Data Controller. - for marketing purposes or for sending newsletters, information, and promotional communications via e-mail, related to services and events organized by us, where the user has consented to such processing. The data will be processed until the possible withdrawal of consent by the user and, in any case, will be retained for no longer than 24 months.
- for sending communications more closely aligned with the interests that the user has voluntarily and optionally agreed to indicate through forms on the website. The data will be processed until the possible withdrawal of consent by the user and, in any case, will be retained for no longer than 12 months.
Lastly, it should be noted that in the event that any spontaneous request from the user is aimed at registering for an event organized by the Data Controller, the user-applicant is hereby made aware of the fact that as part of such events, photos and/or videos may be taken and/or made by the Data Controller and/or parties appointed by the Data Controller and/or partners involved in the organization of the event, having as their object the event and for purposes of promoting it and the activities of the Data Controller and/or partner, mainly within the social channels and websites of the latter.
The legal basis for such processing is the legitimate interest of the Data Controller and/or third parties (the partners involved in the organization of the event and/or to whom the Company has a contractual obligation having to do with the event). Since these will be mainly group images from which it will not be possible to extrapolate and/or delete the image of the individual, the user is invited, as of now, not to register for the event where he/she does not wish to be portrayed within the context of such images and/or videos. It is the user’s responsibility to also inform any companions at the event of this circumstance. The above data will be kept for the period deemed strictly necessary for the above purposes.
We process JOB CANDIDATES personal data:
- for the management of the application and the performance of personnel selection activities (thus, for the execution of pre-contractual measures taken at his/her request);
- with prior consent, to send communications regarding other job opportunities with us;
- in case of his/her provision of particular/sensitive data, where necessary and relevant, to assess his/her application for job positions falling under the scope of targeted employment (thus, to fulfill obligations and exercise the specific rights of the data controller or the rights of the data subject in matters such as labor law and social security and social protection law).Your data is kept for a period of 24 months from your application by sending the CV, except for the possibility of being able to request cancellation at any time.
We process CLIENTS personal data:
- to allow the Data Controller to conduct surveys that the Client has voluntarily and optionally agreed to participate in, and to manage activities related and instrumental to the implementation and execution of the survey. The data (if not anonymous) will be retained only for the period necessary to carry out the survey organized by the Data Controller.
- because it is necessary for the execution of the contract or the requested pre-contractual measures.
- to fulfil administrative, accounting, and tax obligations required by the applicable legislation for managing the contractual relationship. Your data will be retained for the entire duration of the commercial and contractual relationship and for an additional ten years to comply with applicable administrative, fiscal, and accounting legal obligations. For marketing purposes or for sending newsletters, information, and promotional communications via e-mail related to services, offers, and events organized by us, and the Client consents to such processing.
- without prejudice to the Client’s right to object to such processing and in compliance with applicable law, we may use your e-mail address without the need for consent to offer services similar to those covered by the contract already entered into. This data will be retained for 24 months.
- with prior consent, to allow the Data Controller to personalise the above-mentioned communications based on the Client’s specific characteristics and other personal information collected from the Client. The data will be processed until the possible withdrawal of consent and, in any case, will be retained for no longer than 12 months.
We process SUPPLIERS personal data:
- because it is necessary for the execution of the contract or required pre-contractual measures;
- to fulfill the administrative, accounting and tax obligations required by the applicable legislation for the management of the contractual relationship.
Your data is kept for the duration of the commercial and contractual relationship and for further ten years, in order to fulfill the applicable legal obligations of administrative, fiscal and accounting nature.
Moreover, without need of your consent, We may also process your personal data where this is necessary for the pursuit of our legitimate interest (i.e. transmission of data for internal administrative purposes within the temporary grouping of companies “Raggruppamento Temporaneo d’Imprese – RTI” of which Etifor is the parent company and/or transmission of data to possible Etifor partner companies and/or granting authorities/European institutions in the management of certain European projects) pursuant to and under the conditions set forth by the applicable law.
AM I OBLIGED TO PROVIDE YOU WITH MY PERSONAL DATA?
Except with reference to navigation data as better specified in our Cookie Policy, and/or the data in case of your participation in events organized by the Owner and/or its partners, You are free to provide your data for the purposes mentioned above.
However, in the event of failure to provide, it will not be possible to follow up on your requests, nor to start a personnel selection phase or a contractual relationship.
The provision of data for marketing purposes and for receiving personalised communications is always optional. Otherwise, you will not receive promotional communications, will not be informed about new events or initiatives promoted by us, and/or will not receive personalised communications.
WHO CAN YOU TRANSFER MY DATA TO?
Data could be made accessible or communicated to:
- Our employees and/or collaborators in any capacity, adequately trained and authorized for processing;
- Natural or legal persons that are used to perform our activities, which are necessary to achieve the purposes described above (including: hosting providers, suppliers of IT services and application software; accountant, consultants, etc.) or public or private bodies to whom we are obliged by the law to disclose the data.
- The member companies of the temporary grouping of companies (Raggruppamento Temporaneo d’Imprese – RTI) of which Etifor is the parent company and/or Etifor possible partner companies in the management of certain projects or granting authorities/European institutions within the scope and management of some specific projects.
These subjects will process the data as independent data controllers or as data processors, duly appointed by Us.
WHERE IS MY DATA LOCATED?
In carrying out our ordinary activities, We may use some suppliers (mostly, IT services, eg. hosting provider, cloud storage, mail server of the e-mail provider) that operate outside of the European Union. In this case We inform you that the data transfer will take place only in the presence of adequate safeguards provided for by the applicable law.
HOW DO WE SUPPORT YOU IN DEALING WITH DATA SUBJECT RIGHTS?
Consistent with the applicable law, You can: access your personal data, correct, remove or export them. You also have the right to restrict the processing of your personal data. Where the collection or processing is based on your consent, you may withdraw your consent at any time.
Moreover, You can receive your personal data in a structured commonly used and machine-readable format and ask Us to transmit those data to another controller, where technically feasible. You can oppose the processing of your personal data when the processing is based on a legitimate interest (or of third parties interest) and if your personal information is used for direct marketing purposes. You can lodge a complaint with the competent supervisory authority in case you think that your rights have been breached. If you wish to exercise one of these rights or for further information You can send an e-mail at privacy@etifor.com.
CHANGES TO THE POLICY
We reserve the right to amend this Privacy Policy at any time in order to address our future developments or changes in industry or legal trends. The “Last Updated” legend at the bottom of this Privacy Policy indicates when this document was last revised.
Last Update: 3 February 2025