Etifor is committed to the responsible management, use, and protection of personal data. This Privacy Policy describes our practices in connection with the information that We collect from You.

WHO PROCESS MY PERSONAL DATA?

Etifor Srl Società Benefit, with registered office at Piazza Alcide De Gasperi 41, 35131 Padua (Italy); e-mail: privacy@etifor.com. 

WHAT PERSONAL DATA DO WE PROCESS?

If You are a USER of this website:

navigation data (as better specified in our Cookie Policy);personal and contact data included in communications voluntarily submitted through the dedicated sections of the website.

In case of your subscription to our newsletter or the receipt of promotional communications via email, we may also process information relating to email openings (date and time of opening, number of openings), interaction with content (such as clicks on links included in the message), and certain technical data of the device and email client used (for example IP address, browser/email client type), collected by embedding a small invisible image (so-called “tracking pixel”) or equivalent technical tools in each email message, as better described in the paragraph on marketing purposes.

In You are a JOB CANDIDATE:

name and surname, date and place of birth, address, contact data, information on the profession, qualifications, language skills, education and any other data shown on your CV (including photos),videos and cover letters where voluntarily submitted via “Work with Us” Section.
In the application’s evaluation phase We do not need to process particular/“sensitive” data that may reveal your racial or ethnic origin, religious or philosophical beliefs, political opinions, trade union membership, genetic data, biometric data, data relating to health or sexual life or sexual orientation, nor data relating to criminal convictions or offenses, unless you feel it’s relevant or necessary pointing out some of these particular details for a better evaluation of your application.

If You are a CLIENT:

some identification data, such as name and surname, tax code, contact details, job title / qualification. Additionally, if you choose to respond to surveys/tests possibly sent by the Data Controller and/or available on the website, we will also process the information included in your responses.

In case of your subscription to our newsletter or receipt of promotional communications via email, we may also process information relating to email openings, interaction with the same, and certain technical data of the device and email client, collected via tracking pixels or equivalent tools, as better described in the paragraph on marketing purposes.

If You are a SUPPLIER (including contractors and external professionals):

some identification data such as name and surname, tax code, contact details, job title / qualification, bank details.

FOR WHAT PURPOSE DO WE PROCESS YOUR DATA and HOW LONG DO WE KEEP YOUR DATA?

We process the NAVIGATION DATA:

  • to allow You to use the web services.
  • (with your consent only) to obtain statistical information on the use of the website.
  • (with your consent only) to provide You with relevant ads and marketing campaign.

These data are kept for the time strictly necessary to achieve such purposes. More information is available in our Cookie Policy.

We process USERS personal data:

  • to respond to any of your voluntarily submitted requests. Your data is kept for the time strictly necessary to respond to your request;
  • to allow the Data Controller to conduct surveys that the user has voluntarily and optionally agreed to participate in, and to manage activities related and instrumental to the implementation and execution of the survey. The data (if not anonymous) will be retained only for the period necessary to carry out the survey organized by the Data Controller.
  • for marketing purposes or for sending newsletters, information, and promotional communications via email regarding services and events organized by us, subject to obtaining your consent. For this purpose, we use email marketing platforms that insert a unique “tracking pixel” or equivalent technical tools in each message, allowing us to know if and when a message was opened, how many times, whether links or other content were clicked, as well as to collect certain technical data (for example IP address, email client type, or device). This information is used to measure campaign effectiveness, improve content, and, if you have granted specific consent to personalized communications, to make communications more relevant to your interests. The legal basis for such processing is your consent, provided by selecting the dedicated checkbox when subscribing to the newsletter or requesting promotional communications, which also includes the use of tracking pixels in emails for the purposes indicated above. You may at any time revoke your consent both for receiving communications and – in a granular manner – for the sole use of tracking pixels, by following the instructions at the bottom of each message or by writing to privacy@etifor.com. In the event of revocation of consent to tracking only, you will continue to receive email communications without your openings and interactions being monitored. Data are processed until consent is revoked and, in any case, will be retained for a period no longer than 24 months for marketing purposes and 12 months for personalization of communications, without prejudice to any further retention periods imposed by applicable legislation.

Lastly, it should be noted that in the event that any spontaneous request from the user is aimed at registering for an event organized by the Data Controller, the user-applicant is hereby made aware of the fact that as part of such events, photos and/or videos may be taken and/or made by the Data Controller and/or parties appointed by the Data Controller and/or partners involved in the organization of the event, having as their object the event and for purposes of promoting it and the activities of the Data Controller and/or partner, mainly within the social channels and websites of the latter.

The legal basis for such processing is the legitimate interest of the Data Controller and/or third parties (the partners involved in the organization of the event and/or to whom the Company has a contractual obligation having to do with the event). Since these will be mainly group images from which it will not be possible to extrapolate and/or delete the image of the individual, the user is invited, as of now, not to register for the event where he/she does not wish to be portrayed within the context of such images and/or videos. It is the user’s responsibility to also inform any companions at the event of this circumstance. The above data will be kept for the period deemed strictly necessary for the above purposes.

We process JOB CANDIDATES personal data: 

  • for the management of the application and the performance of personnel selection activities (thus, for the execution of pre-contractual measures taken at his/her request);
  • with prior consent, to send communications regarding other job opportunities with us;
  • in case of his/her provision of particular/sensitive data, where necessary and relevant, to assess his/her application for job positions falling under the scope of targeted employment (thus, to fulfill obligations and exercise the specific rights of the data controller or the rights of the data subject in matters such as labor law and social security and social protection law).Your data is kept for a period of 24 months from your application by sending the CV, except for the possibility of being able to request cancellation at any time.

We process CLIENTS personal data:

  • to allow the Data Controller to conduct surveys that the Client has voluntarily and optionally agreed to participate in, and to manage activities related and instrumental to the implementation and execution of the survey. The data (if not anonymous) will be retained only for the period necessary to carry out the survey organized by the Data Controller.
  • because it is necessary for the execution of the contract or the requested pre-contractual measures.
  • to fulfil administrative, accounting, and tax obligations required by the applicable legislation for managing the contractual relationship. Your data will be retained for the entire duration of the commercial and contractual relationship and for an additional ten years to comply with applicable administrative, fiscal, and accounting legal obligations.
  • for marketing purposes or for sending newsletters, information, and promotional communications via email relating to services, offers, and events organized by us. Depending on the case, such communications may be sent based on your consent or, within the limits allowed by applicable legislation, pursuant to our legitimate interest in offering you services similar to those already purchased (so-called “soft spam”). In this case as well, we use tracking pixels or equivalent tools, as described above, to measure the effectiveness of communications and, where authorized by you, to personalize them. You may object at any time to processing for marketing purposes and/or to the sole use of tracking pixels by following the instructions at the bottom of each message or by writing to privacy@etifor.com. Data are retained for 24 months for marketing purposes and for 12 months for personalization.

We process SUPPLIERS personal data:

  • because it is necessary for the execution of the contract or required pre-contractual measures;
  • to fulfill the administrative, accounting and tax obligations required by the applicable legislation for the management of the contractual relationship.

Your data is kept for the duration of the commercial and contractual relationship and for further ten years, in order to fulfill the applicable legal obligations of administrative, fiscal and accounting nature.

Moreover, without need of your consent, We may also process your personal data where this is necessary for the pursuit of our legitimate interest (i.e. transmission of data for internal administrative purposes within the temporary grouping of companies “Raggruppamento Temporaneo d’Imprese – RTI” of which Etifor is the parent company and/or transmission of data to possible Etifor partner companies and/or granting authorities/European institutions in the management of certain European projects) pursuant to and under the conditions set forth by the applicable law.

AM I OBLIGED TO PROVIDE YOU WITH MY PERSONAL DATA?

Except with reference to navigation data as better specified in our Cookie Policy, and/or the data in case of your participation in events organized by the Owner and/or its partners, You are free to provide your data for the purposes mentioned above.

However, in the event of failure to provide, it will not be possible to follow up on your requests, nor to start a personnel selection phase or a contractual relationship.

The provision of data for marketing purposes and for receiving personalized communications is always optional, as is consent to tracking email openings and interactions via tracking pixels. In the absence of such consent, you will not receive promotional communications and/or your interactions with emails will not be monitored (treatments based on tracking pixels will therefore remain excluded).

WHO CAN YOU TRANSFER MY DATA TO? 

Data could be made accessible or communicated to: 

  • Our employees and/or collaborators in any capacity, adequately trained and authorized for processing;
  • Natural or legal persons used by us for the conduct of our activities, necessary for the achievement of the purposes described above (including: hosting providers, IT and application software service providers – including providers of email marketing and automation platforms, which process email opening and interaction data on our behalf and according to our instructions – accountants, consultants, etc.) or public or private entities to which we are required by law to communicate data.
  • The member companies of the temporary grouping of companies (Raggruppamento Temporaneo d’Imprese – RTI) of which Etifor is the parent company and/or Etifor possible partner companies in the management of certain projects or granting authorities/European institutions within the scope and management of some specific projects.

These subjects will process the data as independent data controllers or as data processors, duly appointed by Us.

WHERE IS MY DATA LOCATED? 

In carrying out our ordinary activities, We may use some suppliers (mostly, IT services, eg. hosting provider, cloud storage, mail server of the e-mail provider) that operate outside of the European Union. In this case We inform you that the data transfer will take place only in the presence of adequate safeguards provided for by the applicable law.

HOW DO WE SUPPORT YOU IN DEALING WITH DATA SUBJECT RIGHTS?

Consistent with the applicable law, You can: access your personal data, correct, remove or export them. You also have the right to restrict the processing of your personal data. Where the collection or processing is based on your consent, you may withdraw your consent at any time.
Moreover, You can receive your personal data in a structured commonly used and machine-readable format and ask Us to transmit those data to another controller, where technically feasible. You can oppose the processing of your personal data when the processing is based on a legitimate interest (or of third parties interest) and if your personal information is used for direct marketing purposes. You can lodge a complaint with the competent supervisory authority in case you think that your rights have been breached. If you wish to exercise one of these rights or for further information You can send an e-mail at privacy@etifor.com.  

CHANGES TO THE POLICY

We reserve the right to amend this Privacy Policy at any time in order to address our future developments or changes in industry or legal trends. The “Last Updated” legend at the bottom of this Privacy Policy indicates when this document was last revised. 

Last Update: 12 October 2026